Locations are for one business that works from more than one place, such as a restaurant and its food truck under the same NIS number. Payroll, your NIS forms and your books stay together as one business. Each location gets its own kiosk, and you can keep a manager to the location they look after.
Add your locations
- Press the account button at the foot of the menu, then Settings, then the Locations tab. Only the owner can open it.
- Under Add a location, type its Name, such as "Food Truck", and press Add location.
- Add each place you work from.
Each location shows how many people, kiosks and limited members it has. Rename changes its name everywhere, and Archive stops it being offered for new people and kiosks.
Put each person at a location
On each person's page under Employees, choose their Location and press Save employee. When you add someone new, Add employee asks for it too. With only one location, it's chosen for you.
Everyone who clocks in at a kiosk needs a location with a kiosk. Once every kiosk has a location, PaySuiteTT won't save someone who clocks in at a kiosk without one, or at a location with no kiosk.
Give each location its kiosk
- Press Manager beside Workspace at the top of the screen, then open Kiosks.
- On a kiosk's card, choose its Location and press Save location.
A kiosk with a location lists and accepts only that location's staff. When you add a kiosk, choose its location there. See Set up a kiosk for clocking in.
If anyone who clocks in at a kiosk can't use any of them, People and PINs says so in an amber box, such as "1 person can't clock in at any kiosk". Press their name and choose their location.
Keep a manager to their location
An Accountant or a Project/Time Manager can look after only their own location.
- Press the account button at the foot of the menu, then Settings, then Users & roles.
- Find them under Members. Under Locations they look after, tick their location.
- Press Save locations.
They then see only that location's people. An Accountant sees their staff, kiosk shifts, leave, pay runs and payslips. A Project/Time Manager sees their team and shifts, and the location's kiosks if you let them set kiosks up. Neither sees your books, your sales or your settings. To give them every location again, untick them all and press Save locations.
When you make an invite link for an Accountant or Project/Time Manager, you can tick their locations there too.
Good to know
- Owners always see every location.
- A pay run that pays people at more than one location is only shown to people who look after all of them. Someone kept to one location runs pay for their own staff.
- Your NIS forms, filings and books cover the whole business.
What's next
Set up each location's kiosk with Set up a kiosk for clocking in.