Time Reports shows the time logged on projects with the timer or the Time Tracker. What's on screen is what you download.
Who sees what
- Owners and accountants: everyone's time, under Time for payroll › Time Reports. It remembers the filters you last used on this browser.
- Project/Time Managers: their own time and their team's, under Time Reports in the Manager menu.
- Staff: only their own time, under Time Reports in the Employee menu.
Amounts appear only for owners and accountants. They also have a Payroll reconciliation tab, with the payable hours for payroll.
Open Time Reports
Open Time Reports from your menu. It opens on the Summary tab. Owners and accountants start on Last month; managers and staff start on This week.
Choose the dates
- Press a date range: Today, This week, Last week, This month, Last month or This year. A week runs Monday to Sunday.
- Press the arrows on either side of the dates to step back or forward one period.
- For any other dates, type them in From and To, then press Apply filter.
Filter the hours
Under Filter, open Team, Person, Client, Project or Task and tick what you want. You can also choose a Status (Approved or Not approved), Billable or Non-billable time, and words in Description contains. Then press Apply filter.
The number beside a filter shows how many you ticked. Clear filters goes back to the dates the page opens on, with nothing ticked.
Switch views
- Summary adds up the time, grouped the way you choose under Group by and Then by, such as by client, then by project.
- Detailed lists every entry under its day, like a timesheet. Each day shows its total, and each entry shows what was done, who did it, the start and end time (for example 09:00 – 10:30) and how long it took. On a phone each entry stacks so nothing is cut off.
- Weekly lays out the hours by day, with a total for each row.
The bar above the report shows the Total and the Billable time. Billable time counts only once a manager approves it. Billable time still waiting shows as Awaiting approval.
Download the report
Press EXPORT, then Save as PDF or Save as CSV. The file holds exactly the dates, filters and view on screen, including the hours awaiting approval. Under By client, you can also download one client's time on its own.
Good to know
- Time Reports covers time logged on projects. Kiosk shifts are on their own shifts page.
- All times are Trinidad time.
- Approving time is separate: see Approve tracked time.
What's next
Approve your team's hours for payroll with Approve tracked time.